Excel Data Extractor | Consolidate Data in Excel

Consolidate Data in Excel from Multiple Files

The free online Excel Data Extractor Tool is a user-friendly tool automates the extraction of data based on your precise configuration of cell addresses and sheet names. Simply upload your Excel files (.xlsx), define what you want to extract, and let the tool do the heavy lifting.

By automating this crucial step, you'll save significant time, dramatically improve data accuracy, and free yourself up to focus on analysis rather than manual data wrangling. Create comprehensive summaries from multiple sources with confidence and efficiency, all without needing to install any software.

This tool is ideal for:

• Anyone needing to quickly aggregate specific information from a large volume of Excel files.
• Administrative staff consolidating information from weekly or monthly submissions.
• Students or teachers needing to consolidate data from multiple academic tests.
• Researchers gathering data points from multiple experiment outputs.

How to Use

1. Upload Your Excel Files: Drag and drop, or click to select, one or more source .xlsx files. The tool is designed to handle multiple files seamlessly.
2. Configure Your Data Grid: For each column you want in your final summary, specify:
   • Header Name: Clearly name your summary column (e.g., "Total Sales," "Client ID").
   • Cell Address: Enter the exact cell location (e.g., B5, C10) where the data resides in your source files.
   • Sheet Name: Select the correct sheet from the dropdown. This list is populated based on the sheets found in the first Excel file you upload. Ensure this sheet name exists in all your files for consistent data extraction.
3. Manage Your Grid Layout:
   • Reorder Columns: Simply drag and drop column headers to arrange them in your preferred sequence.
   • Add/Delete Columns: Use the intuitive icons (Add) and (Delete) to modify your grid.
   • Save/Load Templates: Preserve your grid configurations for repeat tasks using the (Save) and (Load) icons. This is perfect for recurring reports.
4. Preview (Recommended): Click the "See Preview" button. This feature extracts data from the first few uploaded files based on your current grid settings, allowing you to verify your configuration before processing all files.
5. Generate Full Summary: Once satisfied with the preview and your setup, click "Generate Summary". The Excel Data Extractor will then process all your uploaded files.
6. Download Your Consolidated File: After processing, a new .xlsx file, containing the consolidated data from all your source spreadsheets, will be automatically downloaded to your computer.